Attendance Office

Collegiate Academy and Grapevine-Colleyville ISD are committed to providing our students with a quality education. To help us in that endeavor, we need a commitment from the students to be in attendance every day. When students are in class every day, doing each day's work, learning becomes much easier -- and the students become much more successful. Please log in to Skyward Family Access OFTEN to view your student's attendance record.

Attendance Staff

Leah Lorkowski

817-515-6196

[email protected]

Absences

If a student must be absent from school a parent should call the school attendance office each day of a student’s absence to report the student’s name and reason for the absence (personal or illness).  If a parent forgets to call, then the student must bring a parent note to the attendance office the day they return to school.  If the parent does not call or send a note, the absence will be recorded as unexcused.

When an absence occurs and no parent contact has been made, a call will be sent home in the evening through an automated calling system. Always take the following action when you get this call:

1. Log in to Skyward Family Access to view the absence.

2. If you have not already sent in a written explanation of the absence, please send in a note or call the Attendance Clerk listed above . You may also have your physician fax a doctor's excuse to 817-515-6766. We recommend you continue to monitor your student's attendance in Skyward on a regular basis.

3. If you think an absence was marked in error, please have YOUR STUDENT come by the attendance office the next morning and we will begin the verification process which requires a teacher's signature.

Excessive Absences

In order for a student to obtain an optimum education, it is important that he/she attend school regularly.  There are two sides to attendance: AFC-Attendance for Credit (course credit) and FTA-Failure to attend (Legal). AFC Letters are generated and sent home to the parent after 4 absences (excused and/or unexcused absences) in any one class period. This letter is a warning. A second letter will be sent home after 9 absences to alert the parent that the student has lost credit and needs to attend seat time (the student has not attended the mandated 90% of instruction days).

For a student to regain credit he/she must make up hours with his/her assistant principal.  FTA Letters are generated after a student acquires 3 unexcused absences(warning) and again after 5 unexcused absences, in accordance with Texas Education Association (TEA) requirements. (excused absences do not count  towards FTA Letters) TEA’s second requirement is notification to the parent at 10 unexcused absences indicating our intent to file charges in a court of law.

Collegiate Academy will do all that we can to ensure that students receive credit in courses where they have earned a passing grade.  However, the major responsibility remains with the student. We encourage you to log in to Skyward Family Access often to keep current on your student's attendance record.

Checking In

Students arriving to school after the school day has begun MUST check in through the front office before reporting to class. When checking in the students need the following:

1. A note  or phone call  from a parent indicating that the parent is aware that their student is checking in late, and the reason (personal or illness).

2. A properly documented note from a doctor’s office excusing the absence. You may also choose to have your physician fax a doctor's excuse to 817-515-6766.

Without one of these two documents or a phone call, the absence will be considered unexcused. 

Parents do not need to accompany their student into the building to check in if they have sent their student in with a parent/doctor's note in hand, or have called the attendance office to report the late arrival.

Checking Out

The Attendance office will not dismiss a student until parent contact has been made by parent note or parent phone call in the morning. The parent note must include the student's first and last name, time of dismissal (not the time of the appointment), reason (personal or illness) and the parent signature and phone number.  Parents do not need to come into the school to check out their student if you have sent a note for dismissal or called in advance requesting a dismissal.

If you decide to come to school to check out your student, please allow us plenty of time to locate your student.  It takes a while to locate students in case they may be on the TCC campus.  (15-20 minutes)  Students are particularly hard to locate if they are in a college class, soccer, or during lunch and tutorials. If you send a note requesting the students early dismissal with your student in the morning you will eliminate time spent waiting for us to locate your student.

Please re-visit the attendance page often to check for any updates or changes.